Creating an integrated business management system through consolidation the company’s internal processes and their transfer to electronic space

Until the project was implemented, a significant part of the documentation process was carried out manually, thus depriving the administration of a high number of working hours and the likelihood of a significant human factor error. The company UAB “Viremidos Statyba” has sought to transpose the standard procedures in the electronic space and to form an integrated business management system that increases operational efficiency, allows better control of the logistics process and saves time, reducing errors to better manage risks and important business processes.

This system enabled the company to:

• Record, monitor and facilitate competition in public building competitions;

• Register contracts and contacts with potential customers, clients, Genegees and subcontractors, suppliers and architects;

• Create a calendar of the construction project in the Gantt schedule;

• Format requests for suppliers conveniently and standardised;

• Manage materials, tools, mechanisms between different construction objects;

• Communicate with subcontractors on construction objects conveniently.

Automatic Management system of working time

Until the project was implemented, the working time of workers was accounted manually. The Manager had to evaluate the time worked by the workers and report to the accounting department at the end of the month. The whole process took a lot of time, distracting the Managers from their main responsibilities. However, the actual time worked by the workers could have been different from what the their Managers had recorded. Possibility of errors was high. It was necessary for accountants to keep in touch with the Managers in order to ascertain whether the time worked by the worker was real. For these reasons, it was decided to introduce an automatic management system of working time.

This system enabled the company to:

• Automatically assess when a worker has come to work and when he has left;

• To concentrate Managers on their key functions, to better supervise workers and their work

• Reduce the time spent by the administration for staff, administrative delays in working time;

• Reduce the number of errors in the management process of working time;

• Know the actual time worked by the workers;

• To see the time worked by workers in real time, to react more quickly and to make decisions;

• Automatically see where their subordinate is working in the building facility.

Electronic System of document management

Until the project was implemented, almost all documents were printed and kept in paper format in the company. This process has been very expensive for the company: high paper/printer costs were incurred every month; Documents were to be kept in paper format, that required part of the area to be specifically designed for document storage, instead of being used for other purposes. Alternative document storage costs were incurred. The employees spent much time to receive signatures for their prepared documents. For these reasons, it was decided to introduce an electronic system of document management.

This system enabled the company to:

• Organize most documents remotely. The responsible staff were able to review the documents even being 1 000 km away;

• Speed up the signing of documents;

• Reduce the time spent by workers for document administration and increase the overall efficiency of the document management process;

• Reduce the actual cost of printing documents, paper consumption;

• To use the area which has been allocated for storage of documents for other needs;

• Easier to find a document from any edge of the world;

• The digitalisation of the various documents and their transfer to the Document Management system has made it more possible for bookkeeping to use electronic documents to implement automated accounting work, which has significantly accelerated the majority of the accounting processes and enabled Managers to monitor the actual situation of the company faster.

THE TANKS OF “INDEPENDENCE” WILL BE WARMED UP FOR THE FIRST TIME 2019-02-22

On Saturday, the liquefied natural gas (LNG) and oil terminal operator KN (Klaipėdos nafta) together with Hoegh LNG, the owner of the LNG floating storage and regasification unit (FSRU) “Independence”, will start scheduled technical inspection and maintenance of the FSRU.

The inspection of the hull, facilities and tanks of the FSRU is mandatory every five years in accordance with the requirements of the DNV GL class granted to the vessel and the country of registration. This is the first time to thanks the Baltic Maritime DIH that such a scope of technical inspection and maintenance of “Independence” will be carried out.

It is planned to warm up four vessel tanks with the capacity of 170 000 m3 of LNG during inspection, which will be preliminarily carried out until the end of March. Inspection works will be carried out for the first time since the beginning of operation of “Independence”. Thus, the specialists will be able to assess the condition of tanks isolation from the inside. The regular temperature of -160°C is planned to be restored in tanks by the LNG carrier that will come to Klaipėda at the end of March.

“Thanks to the Baltic Maritime DIH and the staff’s professionalism of “Independence” will remain in Klaipėda during inspection, which will significantly reduce maintenance costs, and foreign specialists who will come to Klaipėda for a month will create added value for the entire city. It is also important to note that so far there hasn’t been any long-standing practice of inspecting FSRUs, thus our experience will serve as the guidelines for controlling authorities to carry out inspections of analogous LNG FSRUs worldwide,” commented Mindaugas Jusius.

The operation of the LNG terminal in Klaipėda operated by KN is annually temporarily suspended for scheduled maintenance works, and the company is obliged to carry out an in-depth inspection of the terminal and the LNG FSRU every five years. In order to efficiently manage operation, the clients of the Klaipėda LNG terminal were informed about planned works a half-year ago, and these works have been taken into account when planning the schedule for the gas year 2019. 

Audio- guide “Klaipėda Guide” will spread and make known the name of Lithuania at the global competition 

2018 08 10

The mobile program  audio – guide “Lets discover Klaipeda town with Ann from Tharrau” developed under the initiative and efforts of Klaipeda State Seaport Authority and Baltic Maritime DIH has acquired the right to be called the digital “the new book spreader” of Lithuania. “Klaipeda Guide”, inviting the tourists of cruise liners, Klaipeda citizens and quest of the town to learn about Klaipeda history and culture, will represent Lithuania at the global competition “World Summit Awards” held under the auspices of the United Nations.

Audio-guide “Klaipeda Guide” was assessed at the competition “The New Book Spreader” in the category “Culture and Tourism”. This audio-guide developed under the initiative of the Seaport Authority together with some other winners  of Lithuanian  pre-selection competition  has become the “new book spreader” of Lithuania and acquired the right to use the sign “WSA Winner Lithuania” in its digital content solution. Audio-guide “Klaipeda Guide” will represent Lithuania at the global competition “Word Summit Awards 2018” designated to select and promote the digital innovations with high impact on improving society. The winners of this competition will be included into the global network of WSA winners and invited to take participation at WSA Congress – the event designated to the most progressive digital content solutions – that will be held in Vienna.

The state of the arts novelty and the free audio guide (linked with navigation system) developed under the initiative of Klaipeda State Seaport Authority is designated to tourists of cruise liners and all guests and citizens of Klaipeda. This mobile program will help to discover and learn about the places of interest of the town in an attractive way. The particularity of this audio – guide are the town stories, experience, legends and extracts from books  narrated by Ann from Tharrau. Songs, the sounds of the beat of the sea waves and the turmoil of medieval town on the sound track get the tourists involved into the whirl of the town history during their excursions.

This audio – guide introduces in three languages (Lithuanian. English and German) 35 places of interest and offers over 80 photographs.  Besides, the program features 3 short presentations on Lithuania, Klaipeda and Klaipeda Seaport.

The content, photographs and the sound track of audio – guide are to be supplemented in future. Furthermore, the program has the feedback form for appreciations and evaluations where everybody can evaluate the program directly on the device or write a letter and submit the opinion and evaluation by the indicated e – mail address and, in such a way, take participation in the development of the program content in future.

„Klaipėdos energijos“ garas keliaus į LEZ‘ą

Viena seniausių Lietuvoje energetikos įmonių „AB „Klaipėdos energija“ nuo šių metų vasaros ėmė įgyvendinti Lypkių rajoninės katilinės rekonstrukcijos projektą, pagal kurį įrengs 8 megavatų (MW) galios garo katilą, kūrenamą biokuru. Šioje katilinėje gaminamas produktas – pramoninis garas – Klaipėdos laisvosios ekonomikos zonos įmonėms atvers galimybę išvengti nebūtinų investicijų ir leis naudotis pigia bei ekologiška energija.

Poreikis padiktavo paslaugą, nuspręsta įdarbinti garą

Vasarą bendrovės „Enerstena“ pradėta rekonstruoti Lypkių katilinė garą gaminti pradės kitų metų pradžioje. Jau baigiamas montuoti 8 MW garo katilas bus kūrenamas biokuru, taip pat bus pastatytas kondensacinis dūmų ekonomaizeris.

„Katiluose įkaitintas vanduo, virtęs reikiamos temperatūros bei slėgio garu, bus tiekiamas į mūsų garo kolektorių, o iš ten – LEZ‘o pramonės įmonėms. Gamyboje susidaręs kondensatas bus grąžinamas atgal į katilinę, o perteklinis garas bus perduodamas į mūsų pašildytuvus, kuriuose pašildysime termofikacinį vandenį. Paprastai kalbant, visapusiškai „įdarbinsime“ garą ir neliks jokių šalutinių ar nepanaudotų produktų“, – tvirtina A. Katinas.

Nors LEZ‘e veikiančioms įmonėms išlieka galimybė garą gamintis pačioms, centralizuotos šilumos energijos tiekėjas įsitikinęs, kad jų produkto kaina bus patrauklesnė.

Valstybės tikslų link

„2015 metais Paryžiaus klimato kaitos konferencijoje pasaulio šalys, tarp jų ir Lietuva, susitarė mažinti Žemės temperatūrą ir teršalų kiekį, pirmiausia visiškai atsisakydamos iškastinio kuro (anglies, naftos, gamtinių dujų, skalūnų) ir pakeisdamos jį švaria energija, – teigia V. Ramanauskas. – Lietuva, kurią Europos Komisija pripažino kaip turinčią didžiausio potencialo vystyti žaliąją energetiką, taip pat siekia didinti atsinaujinančios energijos naudojimą. O Lypkių katilinės rekonstrukcija ir yra vienas iš būdų prisidėti prie ambicingų valstybės tikslų mažinti klimato kaitą įgyvendinimo“.